Privacy Notice
Last updated: 14 November 2026
1. Who We Are
PracticeMosaic is the name under which Evan Cole operates this website.
Evan Cole is responsible for deciding how the personal information described in this Notice is processed and acts as the relevant data controller or personal information processor under applicable data protection laws.
For privacy-related enquiries, please contact:
Evan Cole
Email: hello@practicemosaicemail.com
2. Information We May Process
Website Information
When you visit our website, our hosting and security providers may process technical information, including:
- IP address;
- Browser and device information;
- Pages requested and access times;
- Referring website information;
- Technical and security-related information.
Information You Provide by Email
If you contact us using our published email address, we may receive:
- Your name and email address;
- Your business or practice name;
- The contents of your message;
- Any attachments you choose to send.
Our website does not provide a contact submission form. Clicking our email link may open an email application configured on your device. It does not send a message automatically.
Please do not send patient records, medical records or other sensitive health information to our general business email address.
3. How We Use Information
We use personal information where necessary to:
- Operate, maintain and protect our website;
- Respond to business enquiries;
- Handle relevant follow-up communications;
- Address technical problems and prevent misuse;
- Meet applicable legal obligations.
We do not use this website to provide medical advice, process patient appointments or manage patient records.
4. Legal Basis for Processing
Where UK GDPR applies, we may rely on the following legal bases:
Legitimate interests: Operating and securing our website and responding to relevant business enquiries. We will consider whether such processing is necessary and whether our interests are balanced against your rights and freedoms.
Pre-contractual steps: Where you personally ask us to take necessary steps before entering into a contract with you.
Legal obligations: Where processing is necessary to comply with applicable legal requirements.
Where the Personal Information Protection Law of the People's Republic of China (PIPL) applies, we will process personal information only where a lawful condition under Article 13 of that Law is satisfied. Where consent is required, it must be voluntary, informed and explicit.
5. Cookies and Website Technologies
Our current website application does not include advertising pixels or third-party behavioural analytics scripts.
We do not intentionally use advertising or behavioural tracking technologies.
Our hosting and security providers may use necessary technologies, including essential cookies where required, to maintain website availability and protect against malicious activity.
Any non-essential analytics or tracking technologies will be subject to applicable consent requirements.
6. Sharing of Information
We do not sell personal information.
Where necessary, information may be processed by service providers supporting our operations, including:
- Website hosting and security providers;
- Tencent Enterprise Mail, which provides our business email service at hello@practicemosaicemail.com.
We may also disclose information where required by law or where reasonably necessary to protect our legal rights.
We do not currently operate a website contact database, automated email submission system or advertising tracking platform.
7. International Data Processing
Our service providers may process personal information in countries outside the country where you are located.
Where personal information is transferred internationally, we will take the steps and implement the safeguards required by applicable data protection laws.
Information about relevant transfer arrangements and safeguards will be provided where required.
8. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Notice.
For business enquiries that do not result in a customer relationship, we intend to review the continued need to retain correspondence 12 months after the last substantive communication.
This is a review point, not an automatic deletion date.
Information relating to existing business relationships may be retained for as long as necessary to manage those relationships and meet applicable legal obligations.
Technical information may be retained according to the applicable hosting and security provider's settings and retention policies.
When information is no longer required, we will take appropriate steps to delete or securely dispose of it.
9. Your Privacy Rights
Depending on the data protection laws that apply, you may have the right to:
- Request access to your personal information;
- Request correction of inaccurate information;
- Request deletion of your information;
- Request restriction of certain processing;
- Object to certain processing, including processing based on legitimate interests;
- Request a copy of information you have provided;
- Withdraw consent where processing is based on consent;
- Request an explanation of how your personal information is processed.
Where we rely on legitimate interests under UK data protection law, you may object to that processing.
To exercise your rights or raise a privacy concern, contact:
Where UK data protection law applies, you may also have the right to complain to the Information Commissioner's Office (ICO).
Website: https://ico.org.uk/
10. Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
However, no method of electronic communication or internet transmission can be guaranteed to be completely secure.
11. Changes to This Privacy Notice
We may update this Privacy Notice when our website, business operations or data processing practices change.
The latest version will be published on this page together with its updated revision date.
12. Contact Us
For questions about this Privacy Notice or how your personal information is handled, please contact:
Evan Cole
Operating under the PracticeMosaic name.